Spain Business Registration Services

Spain at a Glance: Streamlined Company Registration for International Entrepreneurs

Why Company Registration in Spain is a Smart Move for International Entrepreneurs

Key Eligibility Criteria for Company Incorporation in Spain

1. Citizenship

   Both EU and non-EU nationals can start a business in Spain. Non-EU citizens may need a Spanish Identification Number (NIE).

2. Age Requirement

   Applicants must be at least 18 years old to legally incorporate a company in Spain.

3. Shareholders

   A company (typically an S.L.) can be formed with a minimum of one shareholder, which can be an individual or a legal entity.

4. Directors

   At least one director is required, of any nationality; foreign directors must obtain an NIE.

5. Minimum Capital

   The required capital depends on the company type: €3,000 for a Limited Liability Company (Sociedad Limitada, SL) and €60,000 for a Public Limited Company (Sociedad Anónima, SA), of which at least 25% must be paid up at the time of incorporation.

6. Residency

   There is no requirement for key management to be resident in Spain, which allows non-resident ownership and management.

Complete Paperwork Checklist for Registration of Company Spain

• A comprehensive business plan outlining your company’s objectives, operations and financial projections is necessary.
• You must provide a valid passport for each shareholder or director as proof of identity, along with the NIE (Número de Identificación de Extranjero) if they are foreign nationals and DNI for Spanish nationals.
• Proof of your registered office address in Spain (for example, a recent utility bill or lease agreement).
• Key corporate documents include the Incorporation Deed (Escritura de Constitución), the Articles of Association (Escritura Pública) and the company bylaws, which define internal regulations and governance.
• Financial documents such as proof of share capital deposited in a Spanish bank account are required. The company must also have a Tax Identification Number (NIF/CIF) and, if employing staff, a social security registration certificate.
• Depending on your sector, you may also need additional documents, including apostilled/translated founding documents and information about all shareholders and directors.

Essential Compliance Requirements for Spain Company Incorporation

1. Shareholders' Meetings

   Private limited companies (S.L.) and public limited companies (S.A.) must hold an ordinary general meeting within six months of the end of the financial year to approve accounts and address key governance matters.

2. Board of Directors Meetings

   While many companies hold board meetings regularly, Spanish law does not impose a fixed quarterly minimum for all companies. The frequency of meetings typically depends on the company's bylaws and governance structure.

3. Tax Obligations

   All companies, including branches and subsidiaries, must register with tax authorities, pay corporate tax and VAT where applicable, prepare annual returns and file them in a timely manner.

4. Annual Accounts and Filing

   Companies must maintain separate annual accounts, have them approved by the shareholders’ meeting and file them with the Commercial Registry within the required statutory period (typically within a month of approval).

5. Registrations and Identification

   Entities (including branch offices) must register with the Commercial Registry and tax authorities, obtain a Tax Identification Number (NIF), maintain up-to-date books (minutes, shareholder register) and comply with the identification requirements of directors and shareholders.

6. Work with CSG Advisory to streamline your compliance processes, ensuring your Spanish business remains legally sound, tax-efficient, and fully compliant with all regulatory requirements.

Step-by-Step Guidance to Incorporate Company in Spain with CSG Advisory

1. Strategic Planning

   We guide you through understanding Spain's business environment, legal requirements and regional differences, to ensure your Spain company incorporation process is strategically planned and aligned with local regulations and cultural nuances.

2. Choosing the Right Business Structure

   CSG Advisory helps you choose the right company structure in Spain- LLC, sole proprietorship or partnership- based on your business goals, legal obligations and management requirements.

3. Company Name Verification

   Our Spain company incorporation consultants ensure your chosen business name is unique and complies with Spanish regulations to avoid conflicts and ensure smooth company registration Spain.

4. Preparing Corporate Documents

   We help draft Articles of Association and other essential documents, which outline governance rules, shareholder rights and company operations for full legal compliance.

5. Opening a Business Bank Account

   CSG Advisory supports you in opening a temporary corporate bank account to deposit the initial share capital required before company formation. After incorporation, we will assist you in converting this temporary account into a permanent corporate bank account to ensure smooth financial operations in Spain.

6. Registration with the Commercial Registry

   We handle the Spain incorporation of company process with the Spanish Commercial Registry to secure legal recognition and official approval for your company to operate.

7. Obtaining Tax Identification (NIF)

   We assist in securing your provisional and final Tax Identification Number (NIF), which is a critical step for conducting business, paying taxes and legally operating in Spain.

8. Ongoing Compliance & Support

   Beyond company incorporation services Spain, CSG Advisory provides HR & payroll and accounting & tax services to keep your business compliant and running risk-free in Spain.

Expert Solutions to Incorporate Company in Spain by CSG Advisory